Table 4 Example of concrete actions of funding organisations in the categories funding, evaluation, and requirements for proposals.

〉 Special funding for surcharges for train journeys

〉 Allow funding for virtual infrastructure (also for partner organisations if they are from developing countries)

〉 Include sustainability aspects in the evaluation criteria (especially for flights as the biggest lever)

〉 Equivalence of virtual and face-to-face presentations in evaluations

〉 Equivalence of national and European versus oversea conferences

〉 Number of conference visits should not be considered in evaluations

〉 Estimation of GHG emissions in the proposals and the final report, at least for flight emissions as this typically has the greatest impact

〉 Limitations (if more than is required, a justification is needed)

 〉 Number of project meetings

 〉 Number of (inter)continental flights

 〉 GHG emissions through a carbon budget

 〉 Number of conferences organised as part of the project

〉 At least some or the majority of project meetings must be accessible by train and/or virtually

〉 All meetings should be offered as hybrid meeting